18-Aug-25 @ 09:00 AM (New York time)
Office
UNDP-UKR – UKRAINE
Deadline
18-Aug-25 @ 09:00 AM (New York time)
Published on
20-Jul-25 @ 12:00 AM (New York time)
Reference Number
UNDP-UKR-01180,1
Contact
Procurement Unit UNDP UKR – [email protected]
This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-UKR-01180,1, following the instructions in the user guide.
Introduction
Amendment # 1:
Minutes of Pre-bid submission held on 25 July 2025 via zoom are uploaded for consideration of all the applicants. thank you
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Request for Information (hereinafter: RFI)
The United Nations Development Programme (UNDP) in Ukraine aims to establish an CSO/NGO roster of potential Responsible Parties in accordance with the UNDP Country Programme Development (CPD) 2025-2029. It aims to work with civil society organizations and non-government organizations (CSOs/NGOs), including but not limited to national and International CSOs, sector-based and people’s organizations, academic and non-profit research institutions, social enterprises and their support institutions.
SUBMISSION PROCESS
Applicants must submit their proposals directly in Quantum Supplier Portal following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. Follow the instructions in the user guide to search for the tender using Negotiation ID in this document.
In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders . Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Applicants shall bear all costs related to proposal preparation and submission.
Only one submission per organization is allowed.
Submission Deadline
Information, with supporting documents, should be submitted as per the time/date mentioned in the Quantum supplier portal.
For additional questions about the Request for Information or application forms, please submit your request through Quantum system using the messaging feature.
Note: UNDP reserves the right not to place on a roster any CSO/NGO arising from this Request for information.
The United Nations Development Programme (UNDP) hereby invites you to submit your expression to the Request for Information (RFI) UNDP-UKR-01180 from non-governmental organizations (CSOs/NGOs).
Based on the analysis of the information and documentation provided in response to this RFI and the Capacity Assessment Checklist (CACHE), UNDP will determine if a CSO or NGO may or may not be placed on the roster for a thematic area for rapid engagement, when required. After completion of the process only eligible and qualified entities will be placed in the roster and informed accordingly.
The eligible and qualified CSOs/NGOs will be categorized into four bands based on their years of experience and implementation capacity requirements, as outlined below:
Band 1: To receive funds up to 150,000 USD
Band 2: To receive funds up to 500,000 USD
Band 3: To receive funds up to 1,000,000 USD
Band 4: To receive funds above 1,000,000 USD
Once the roster is developed, CSOs/NGOs will be invited based on their assessed capacities to undertake various activities under the thematic areas and aligned with the assigned bands.
UNDP will establish a roster as a result of this RFI. The roster will be valid for a period of three (03) years (2026-2028). The roster will be updated by UNDP as and when required on need basis. At UNDP’s discretion, a new roster round, whenever required, will be run to add new CSOs/NGOs to ensure an adequate volume of CSOs/NGOs with sufficient capacity are maintained on the roster.
CSOs/NGOs that would have already been rostered under this process will not be required to participate in future rounds. However, if these rostered CSOs/NGOs believe their capacity has been increased after a certain period, they may submit a direct request letter to UNDP to reassess and upgrade their status to a higher band.
Amendment
Amendment 1
Documents :
Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on this link)
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