JOB DESCRIPTION

E (most hardship)

Non Family

Non FamilyDanger Pay

NOA

National Professional Officer

Reason

Regular > Regular Assignment

2025-08-20

August 2, 2025

Assistant Field Officer

Organizational Setting and Work Relationships
The Assistant Field Officer is normally supervised by the Senior Field Coordinator or Field Officer or Head of Sub-Office/Field Office depending on the structure of the Office. S/he may receive indirect guidance from other sections and units relevant to the country/regional programme(s). UNHCR Manual, programme and protection objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the incumbent.
The incumbent does not normally have any direct supervisory role. S/he has daily contacts with staff in the various field offices and with the functional units at the Country/Regional Office. S/he also has close liaison with a range of local civilian and military authorities and counterparts in NGOs and UN agencies to discuss matters of common interest.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Assess the needs of persons of concern in the AoR and formulate project submissions in collaboration with district authorities and implementing partners.
– Promote and monitor the implementation of assistance projects.
– Report regularly on rate of flow of new arrivals and estimate expected influx based on interviews with persons of concern.
– In co-ordination with implementing partners, assist with the reception, registration and provision of assistance to persons of concern to UNHCR.
– Keep track of cases of detention; register applicants for voluntary repatriation and family reunion.
– Assist in the preparation of monthly sectoral reports and submit material for preparation of periodic project monitoring reports and year-end reports.
– Submit recommendation for protection interventions to the designated officer.
– Negotiate with local authority counterparts, partners and populations of concern.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Law

Political Sciences

or other relevant field.

Certificates and/or Licenses
UNHCR Operations Management Learning Programme
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified

Desirable
Field experience.
Knowledge of refugee law.
Good knowledge of UNHCR’s programmes.

Functional Skills
PG-UNHCR’s Programmes
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
PG-Resource planning
IT-Computer Literacy
BU-PeopleSoft EPM/Budget
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The ideal candidate for the Assistant Field Officer role should possess the following qualifications and attributes:
– Demonstrated experience working across the humanitarian-development nexus, with a focus on Durable solutions, Livelihoods programming and social cohesion initiatives
– Proven ability to manage and supervise Staff, budget and operational resources.
– Strong background in Inter-Agency collaboration, including regular engagement with Government ministries, UN agencies, Private sector partners, Local and international NGOs
– Skilled in building and maintaining relationships with Senior government officials, Security agencies, Tribal and community leaders, Local media networks, Civil society representatives
– Adept at navigating complex environments and ensuring efficient delivery of assigned responsibilities.
– Capable of leading field operations with strategic oversight.

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Under the supervision of the Assistant Representative – Operations, the Assistant Field Officer (NOA) will Represent UNHCR at the regional level. Building and maintaining strong relationships with authorities, partners, and key stakeholders. This role is crucial in garnering support and cooperation for the successful reintegration of returnees and addressing the needs of populations of concern to UNHCR, as well as maintaining UNHCR image among the wider humanitarian community at the field level.

The Assistant Field Officer will be responsible for Coordination of NFIs/CRIs/winterizations and other non-cash assistance through partners. This will include discussion with offices/panthers, compiling and reporting on the progress as well as joining, where needed, missions with partners to discuss with the authorities the access, assessment and distributions measures.

The position requires maintaining a comprehensive awareness of humanitarian and operational issues in the field by maintaining regular contact with field offices and joining, where possible leading, field missions/MFTs to monitor and understand progress and challenges related to protection and solution activities in the field.

The Assistant Field Officer will participate and represent UNHCR in inter-agency field assessment related to returnees, IDPs etc. In these activities try to assess and identify priority issues, ensuring appropriate action is taken by relevant sections in the Country Office and communicating UNHCR interventions with the lead agencies. The incumbent will also be responsible for producing comprehensive reports such as situation reports, operational overview documents, briefing reports and factsheets, when necessary.

The incumbent will take part in the PPA discussion with partner to understand and ensure field specific issues are addressed and ensure optimal utilization of the resources and achieving targeted outcomes. During the discussions, assist in coordinating with Field Offices and CO Kabul Sections regarding the needs of POCs in the area of responsibility (AoR), contributing to project design, formulation of project submissions, and implementation.

The Assistant Field Officer will coordinate the donor visits and other delegates to field locations prepare/review factsheets, field agenda and lead the overall arrangements in the field. This can also include preparations for the vents participated by the Representative and other members of the senior management team.

Additional Qualifications

Skills

BU-PeopleSoft EPM/Budget, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, PG-Programme Management (programme cycles and reporting standards), PG-Resource planning, PG-Results-Based Management, PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate), PG-UNHCR”s Programmes

Bachelor of Arts: Law, Bachelor of Arts: Political Science

Certifications

Programme Management (PM) 1 – UNHCR

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Only shortlisted candidates will be invited for a Competency Base Interview.

This position doesn”t require a functional clearance