JOB DESCRIPTION

We are seeking a Training Program Associate for a 2-year-regular position (renewable) to work within the Training & Capacity Strengthening Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)

Job Description

This job is responsible for providing overall planning and execution of training programs within the IVI Training & Capacity Strengthening (TCS) team including GTH-B training program to ensure efficient program implementation.

Key Roles & Responsibilities

1. Training program planning administration

Provide budget justification for training program proposal, while preparing financial reports in compliance with policies and guidelines
Provide support in preparing proposal and legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation.
Provide support in managing sub-awards, sub-contracts, collaboration and other vendors
Communicate with Finance for program initiation and closing

2. Training program financial administration

Maintain approved and updated training program budgets to facilitate ongoing financial analysis
Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines
Support preparation of budget and expenditure projections, if needed
Provide support in planning, monitoring and validating resource (FTE & external) utilization, if needed
Monitor and validate individual training program cost expenditures, analyze financial status, and advise TCS training operation team members on funding execution
Monitor the financial activity in the program team in compliance with internal guidelines and government

3. Training program logistical support

Interact and communicate with collaborators and collaborating organizations as required
Provide logistics support in procurement for the program in accordance with institutional policies
Provide logistic/administrative support in arranging meetings, trainings, incoming visits, etc.
Coordinate and support disbursement of training program funds
Support preparation of periodic (as required) reports for donor organizations according to specification
Assist in the submission of reports as requested
Engage with updating, prioritizing, and following up the report
Communicate with internal and external stakeholders regarding selection process and criteria for LMICs manufacturers for on-site consultation
Support for preparation of on-site training and consultation activities
Assist with follow up activities after consultation and complete the report to donor organization

4. Partner engagement support

Interact and communicate with domestic and international participants of the training course for their inquiries and requests
Provide administrative support in preparing business trip of foreign participants and external faculty
Lead participants during the training period
Support engagement of external collaborators and partner organizations requests
Actively involve with training program related works internally and externally

5. Global Communication

Interact and communicate with domestic and international participants of the training course for their inquiries and requests
Provide administrative support in preparing business trip of foreign participants and external faculty
Lead participants during the training period

6. Other ad-hoc tasks

Provide support to IVI Training & Capacity Strengthening program as team required.

Job Requirements and Qualifications

1. Education Requirements

A Bachelor’s degree or
Master’s degree in science, education, public health, administration, finance, accounting, or business related field

2. Related Field Work Experience

Bachelor’s degree & 2 years of experience or
Master’s degree & 0+ years of experience in related field: education, administration, finance, accounting, planning, public health or project management

3. Technical and Professional Skills / Knowledge

Excellent skills in Microsoft Office and Hancom Office
Excellent communication skills in dealing with senior external contacts
Strong organizational skills; able to juggle multiple priorities.
Excellent inter-personal communication skills; professional presence.
Program/Project management skills are plus (including MS Project skill)

4. Key Competency

Client Orientation
Communication
Commitment to Continuous Learning

5. Language Proficiency

Fluency in English

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements