UNDP-UGA - UGANDA
Procurement Process
RFQ – Request for quotation
Office
UNDP-UGA – UGANDA
Deadline
10-Mar-26 @ 09:00 AM (New York time)
Published on
11-Feb-26 @ 12:00 AM (New York time)
Reference Number
UNDP-UGA-00521
Contact
Rhoda Martha Akumu – [email protected]
This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-UGA-00521, following the instructions in the user guide.
Introduction
UNDP would like to establish Long Term Agreement for Hotel Accommodation & Conferencing Services as per the attached Terms of reference. Please submit your bid by deadline indicated in the system.
Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.
Disqualification / Rejection of Offers
- Offers not submitted through the Quantum system, or submitted using incorrect credentials, will be disqualified.
- Any offer submitted for the recruitment of a company but registered in the name of an individual in the Quantum system, will be rejected.
- Suppliers must create a separate profile in Quantum for each legal entity intending to submit offers or receive contracts from UNDP.
- If a supplier/vendor wishes to submit a bid as part of a Joint Venture (JV), a profile should be created only if the JV is legally registered as an independent legal entity. If not, only the lead entity should submit the offer and be considered for contracting.
- The name of the vendor indicated in Quantum must match exactly the name shown in all supporting documents (e.g., proposal, financial offer, legal registration).
- Offers submitted under a company name in Quantum but bearing the name of an individual contractor in the documents (or vice versa) will be rejected.
- If a supplier/vendor operates both as a company and as an individual contractor, they must create two separate profiles, each with a distinct email address.
Each legal entity or individual contractor must maintain a separate vendor profile with consistent and accurate credentials.
UNDP OFFICE UGANDA
PROCUREMENT UNIT
Documents :
Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on this link)
| Sustainable Procurement Indicators : | Environmental – Sustainable resource use / Requirements on design and production to use recycled, recyclable, biodegradable, re-used, reusable, renewable or compostable materials / Contract terms & conditions, KPIs and performance evaluation Social – Gender issues / Requirement of bidders to demonstrate commitment to integrate gender mainstreaming in the project’s approach and personnel structure; / Sourcing/pre-qualification of bidders Social – Human rights and labour issues / Requirement to adhere to the Universal Declaration of Human Rights and the fundamental principles and rights at work as referred to in ILO’s core conventions (freedom of association and the effective recognition of the right to collective bargaining, the elimination of all forms of forced labour, the effective abolition of child labour and the elimination of discrimination in respect of employment and occupation) / Contract terms & conditions, KPIs and performance evaluation |
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